Property Management Administrative Assistant

Description

FORCADELL, a well-established and leading company in the real estate sector, is looking to fill several technical-administrative positions in the Property Management department for its commercial office at Terrassa.

The selected candidate will support the management of property portfolios, handling and coordinating general administrative tasks. Knowledge of the real estate sector is required, with a particular focus on property management.

Responsibilities

• Answering phone calls.
• Following up on overdue payments.
• Handling incidents, liaising with contractors, and tracking insurance claims.
• Accounting of repair invoices.
• Invoicing (administrative tasks).
• Managing new property owners, changes in ownership, SEPA documents, receipts, and direct debits.
• Issuing certificates for homeowners’ associations and individual owners (proof of payment status).
• Reviewing and verification of settlement statements.
• Receiving ordinary and extraordinary maintenance invoices.
• Delivery of meetings and official minutes.
• Monitoring and listing weekly homeowner meetings and reserving meeting rooms.
• Preparing meeting notices (lists, etc.) and related documents.
• Delivering notices and circulars to property owners, envelope stuffing.

Conditions

• Type of contract: permanent
• Work schedule: Full-time, on-site
• Fixed salary
• Working hours: Mon–Thu 9:00 AM to 6:00 PM (flexible) / Fri 8:00 AM to 2:00 PM
• Training provided by the company
• Access to Més Forcadell discounts club

Requirements

• Minimum education: Compulsory Secondary Education
• Minimum experience: 1 year
• Languages: Native or bilingual Spanish and Catalan (spoken and written). Knowledge of English is a plus.
• Experience in property management is a plus.
• Proficiency in Office suite.
• Strong interpersonal skills, organizational ability, and problem-solving skills.
• Professional appearance, dynamic attitude, and a customer-oriented mindset.